How to import a mailing list into word for labels

How to import a mailing list into word for labels series#

Now click in the Condition box and enter the details of the condition that defines a blank address field. Select the Functions tab and then click on Hidden Paragraph in the Type column. Click again at the end of the first paragraph to be conditionally suppressed and then select InsertВ >В FieldsВ > Other.Sometimes the address data field may be longer than the width of the label and will wrap to the next physical line: make sure that you are not misled by this into deleting and replacing anything other than line break characters. The objective of step c) is to replace all line breaks at the end of data source address fields with paragraphs. Unless you have changed it, the address uses the Default style. If the line spacing in the first label is not satisfactory, you may wish to correct this before proceeding, by modifying the paragraph style associated with the address. Repeat this action for each line in the address. Press Delete to remove the new line character and then press Return (or the Enter key) to insert a paragraph marker. Click in the first label, at the end of the last data source address field in the first line of the label.As the suppression of blank address fields depends on hiding paragraphs, not lines, you need to replace line breaks with paragraphs as follows. You will now see that address field separation is created by line breaks, rather than paragraphs. If these are not already visible, select ViewВ >В NonprintingВ Characters from the menu bar, or press Ctrl+F10, or click on the paragraph icon in the Standard toolbar. Next, ensure that you can see nonвЂ‘printing characters, such as paragraph marks, line breaks and so on.If this is not the case, then either press Ctrl+F9 or select View>FieldВ Names to toggle the view. First ensure that the label frames are showing the field contents (data source headings), rather than their underlying field names.If this is not important, you can skip the next few paragraphs and go straight to Step 7, otherwise continue as described here. Quite often some of the fields in your address data source will be unused, leading to blank lines in your labels.

How to import a mailing list into word for labels series#

You now have a new, singleвЂ‘page document containing a series of frames, one for each label of the selected type and filled with the data source address fields that you selected.